Create accounting entries

How to create an accounting entry on the Pismo platform.

You can manually create accounting entries using the Pismo platform. You might need to create accounting entries to:

  • Correct the balance of an accounting account.
  • Move the balance from one accounting account to another.
  • Account for a product that’s not on the Pismo platform.

When you create these entries, they affect your company’s accounting records. Accounting entries are the final product of the accounting events processing on the platform.

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Besides the manual accounting entries creation, the Pismo platform also creates them for you based on the accounting scripts. Pismo is giving you the power to create your own accounting entry. To know more about accounting scripts, check the Accounting overview.

Create an accounting entry

To create an accounting entry on the Pismo platform, use these fields in Create an Accounting Entry.

Parameter

Description

account_id

The ID number of an account.

credit_accounting_account

The credit accounting account number.

debit_accounting_account

The debit accounting account account number.

entry_type_id

The ID of the entry type. This entry type comes from the accounting script.

event_date

The date the event occured.

program_id

The ID number of the program.

tracking_id

The tracking ID of the authorization.

transaction_id

The ID number of the transaction.

Search for accounting entry types

Accounting entry types are created to classify accounting entries. They can identify the kind of accounting entry and why it was made, depending on their description attribute. For example, the entry type id 102 can be used for International Purchases, or the entry type id 301 that can be used for credit adjustments.

There are two ways you can search for accounting entry types on the Pismo platform. You can either search for an entry by its ID or by searching for all types.

To search for an entry by its ID:

  1. Copy the entry_type_id number from the response in the Accounting script.
  2. Paste this number into the entryTypeId field of the Search entry type by ID endpoint.
  3. Run the endpoint.

The entry ID number appears in the id field of the response.

To see all accounting entry types:

  1. Set the amount of entries that appear per page in the pageSize field.
  2. Set the page offset of accounting entries in the pageOffset field.

The amount of entries you want will appear in the response.

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The accounting entries are delivered both in a JSON format through an S3 bucket and as a message in a SNS topic.


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